Business Travel Costs Skyrocket: What You Can Do About It
Did you know that when you send a colleague on a business trip to San Francisco, it will cost you an average of $547 per day?
What about Boston? $502.
New York: $523.
That’s a lot of money, especially if they are only taking a meeting or two. And do you have proof of the ROI of those travel expenses? Beyond pure monetary cost, what about productivity and efficiency losses?
Business travel expenses have skyrocketed in recent years, and when you add up airfare, hotel, transportation, baggage fees, meals and more – you get the same result: a highly expensive endeavor each time an employee hits the road.
Hotel costs alone increased 5.6% in 2015. The good news is that there are a number of remote communication systems to help you reduce that travel cost and commit your budget where it will make the most impact.
- Hosting conference calls is the most efficient way to reach others at a low cost across time zones. Most phone plans these days include long-distance calling, so you can connect easily without incurring major charges. Conference calls can include 2 to 300+ people and help you share information to a group quickly.
- Recording your calls to share later is a great way to include those who can’t dial in to the call at the scheduled time or who may need to access the information later. With Conference Calling, your recordings are available for playback online or by dialing into a designated line via phone.
- Operator-assisted calls add an extra level and polish to your most important meetings. Trained operators greet your guests, lead your calls, capture attendee lists, and facilitate questions so you can focus on the content of your call and not the logistics.
Web & Video Conferencing:
- Interactive screen sharing allows you to share documents, media, websites and more in real-time. Instead of sending files back in forth in frustrating email chains or snail mail, share your screen to collaborate and make progress immediately.
While these tools help you work smarter and faster, a common objection is that you don’t always feel the personal touch that travelling to meet a client or partner may help foster. And in some cases, that’s absolutely true – there’s no substitute for a face-to-face meeting in certain sensitive business or social situations.
But a large majority of these interactions can be handled over the phone or internet. This option can be particularly appealing for small businesses and solo entrepreneurs, who don’t have the time or large budget required to travel extensively to build their business.
Have you tried scaling back or supplementing business travel with remote communications? You may be surprised at the amount you can get done with conference calling & screen sharing while reserving travel for the most crucial meetings.