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How to Know if You Need an Operator-Assisted Conference Call

Jessica WeissJessica Weiss

When To Have An Operator-Assisted Conference CallWhen to Use Operator-Assisted Conference Calls

When the time comes to blow the socks off your clients, investors, or membership, you need to leave nothing to chance.

Would you run the Boston marathon without proper running shoes, water, & training? Would you sit for an important job interview without getting to know the company, preparing your resume, and dressing appropriately first? No (not if you wanted to perform at your best, at least).

And for those exclusive events and year-making moments, an operator-assisted conference call may be the right choice to make sure everything goes off without a hitch.

You can stick to showing off your best self.

What are operator-assisted conference calls?

Operator-assisted conference calls are led by specially-trained conference operators who do this kind of thing for a living. They are uniquely qualified to handle almost any conference call scenario and high-touch event.

If you have a complex or large call to run, the operator can take care of all call mechanics for you, so you don’t have to be concerned with participation, technical challenges, or managing live question and answer sessions.

We’ve all been on those awkward calls that don’t start on time, or begin with the host yelling, “Can you hear me?” With an operator on your side, you can feel confident that none of those deal-breaking situations happen to you.

After you’ve planned the event together, you and your lead operator will meet with the rest of your presenters in our pre-conference green room to go over final event details. He or she will help dial-out to any key participants you’ve elected to call from the conference line (instead of having them call in to the call themselves). The operator will also facilitate any custom introductions or instructions to the callers once the event begins. Lastly, operator will monitor call quality – and troubleshoot any last minute challenges – for you.

You may also choose to host an operator-moderated question and answer session, so you can focus on the content of the call instead of the process of answering your caller’s questions. You can be in complete control of your event while still allowing for an interactive element.

Once the call ends, you can also request a call recording, participant list, and event transcription to share.

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When you may need an operator-assisted conference call

Certain types of specialty calls often require the extra service provided by an operator-managed call.

Benefits you receive with an operator-assisted conference call

Accurate participant list

Operators can collect up to three fields of information from each caller. That way, you know exactly who was on your call and will get a report to refer to later on.

Approved attendees only

If you have a sensitive call, your operator can check every caller off your list before allowing them into the call.

Custom introductions

Your operator can read a custom introduction to your call and personally announce and welcome your guest speakers.

Moderated Q & A

If you’re running a question and answer session, your operator will unmute callers who have questions and introduce them individually to the call.

Large attendee count

If you have over 500 participants, you’ll need an operator to keep the call running smoothly. Operator-assisted calls can handle up to 6,000 participants.

Further customization

Need a unique access code for each participant? That can be arranged, along with other custom featured, via an operator-managed call.

What are reservationless conference calls?

If your meetings are not so high-touch, pressure-packed, large or involved… then the simplicity and flexibility of a reservationless call may be right for you.

With a self-moderated, instant conference call, you can start a call at any time. Just give your participants your unique conference number and guest access code, and you’re good to go.

You can manage your call directly from your phone (with dial-pad controls) or via our web admin portal. The neat thing about the web admin portal is that you can see who’s on the line, who’s talking, and who has asked a question in real-time online. You can event mute & unmute callers right from your browser! That means that your star saleswoman’s hungry labradoodle won’t yap your deal into oblivion again.

(Bonus for all of your conference calls – screen share is now available! Learn more here.)

The good news

Whether you need a specialized, high-touch experience or simply a conferencing tool that works, we have custom solutions that will meet your needs. For more conferencing best practices, view our other blog posts.

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Jess is Vast Conference's Marketing & Communications Manager. Reach out on Twitter @jweiss44.

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